Not all of us are receptive to the ideas raised by the manager or the management team, and you can certainly keep your opinion and agree to their suggestions;
But what if these suggestions are really bad?
By knowing an effective communication method, you can protect your company from the consequences of this matter, and follow up with these suggestions.
However, many people refrain from expressing their thoughts for fear of getting them wrong.
Therefore, in this article, we show you ways to act appropriately, and how to control your responses so that you can express your thoughts effectively.
1. Understand why:
Before telling your manager that you disagree with his suggestions, make sure you know the reasons why he asked them first. Maybe take it based on information you don’t know, as great leaders deal with upcoming changes effectively.
But sometimes, you need to try things and get the answers yourself.
Imagine you know that your company is cutting wages for its employees.
You might think it was a bad suggestion, especially if you thought it would involve you.
But what if you discover that their alternative option is to lay off part of the staff?
Given this new information, you may find yourself suddenly agreeing with management’s suggestions.
So, before you tell your boss that his suggestions are wrong, do your research to confirm that he is wrong, and don’t be afraid to ask the reasons for making such suggestions.
Below we present some of the main inquiries that you should ask your manager to understand the reasons:
What results are you looking to achieve?
What other options have you considered?
How did you come to a decision to implement the plan?
Communicate effectively with your manager by having a comfortable and clear conversation, so that it does not sound like questioning. Use some words such as “how and what” when asking questions.
Do not use the word “why” because it puts the other party in a position to defend their suggestions.
You are not attempting at this stage to change the opinions of others, or to show that you do not agree with their suggestions; Rather, it seeks to know more reasons for making such proposals in the first place.
2. Keep “timing, location and method” in mind:
After you’ve done the necessary research, if you are still convinced that your boss is at fault, it is time to plan how you will tell him.
You can state your correct reasons; But if you do it the wrong way, no one will listen to your opinions;
When your manager announces a proposal that you do not agree with, you cannot say that he is wrong, especially if you are in the middle of a company-wide meeting, for example;
Meanwhile, if you are late in expressing your opinion, it may be too late to change that.
There is no certainty when and where you are going to meet your manager with your views; However, here are some pointers to help you with this:
Make sure to get your boss’s attention: scheduling a personal or videoconference meeting is more effective than addressing the topic in a hurry or using email;
In this way, you can reduce the distraction and ensure that you focus on the conversation that is between the two of you.
Observe Your Boss Times: How and When Can You Discuss Your Boss Well?
Can it be discussed in the morning, or when it’s exhausting at the end of the day?
Make sure to meet with him at a convenient time to get the best possible results.
Prepare yourself: Although the problem must be addressed immediately, you need to prepare for the conversation that you will have with your manager;
So make sure you give yourself sufficient time to plan what you have to say well.
Choose a day, time, and method of communication that matches your manager’s agenda and priorities, then tell him that you want to take a little time to discuss it with the information he shared with you, and prepare for this meeting.
3. Be clear and brief, and do not compliment your speech with positives:
There is a classic theory about sharing criticism that states that it should be presented in several stages, where we start by stating something positive, then sharing the negative side of it, then ending with another positive.
However, recent research has shown that this method is ineffective and may negatively affect the other party.
So instead of trying to tone down your criticism with flowery compliments, be clear and brief, and your manager will appreciate your respect for his time, and he may take your complaints seriously.
An important thing to note is that if the majority of your interactions with your manager have been negative in the past, your ability to communicate effectively will decrease over time, regardless of how you express your criticism.
It is much easier to present your criticism in a clear and effective way when you already have a strong history of positive thoughts. So, make an effort to tell your management when they are doing a great job, and decide which of their decisions fully support them, and do not do so at the same time, but rather let your ideas appear as real and not an attempt to mitigate something negative.
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